VRD/PTV Programs Associate

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative–to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system.

LDF seeks an individual who is organized, resourceful, and has attention to detail with strong organizational and time management skills to support VRD/PTV project team members.  The Programs Associate will serve as the administrative point person on all assigned matters, including responding to the needs of VRD/PTV team members to make any/all necessary logistical arrangements and prompt and efficient information handling. The Programs Associate will report to the VRD/PTV Manager.

Responsibilities:

• Support and assist PTV/VRD team members in developing public education and training materials and reports, developing state-by-state plans for voter protection and education, monitoring and reporting on election day activities, collecting and tracking data, assigning teams for election day, and managing data bases and websites;
• Coordinate efforts to gather relevant elections information through research and from state offices, including records requests;
• Coordinate with technology contractors for volunteer and project management tools;
• Prepare tools to assist with volunteer management and collecting and tracking data;
• Support in preparing election follow up advocacy materials (i.e. letters);
• Process and code invoices, reimbursement requests and check requisitions; 
• Organize, schedule, and coordinate meetings and conferences, including contacting participants, preparing and circulating materials, reserving the location, and arranging catering, as appropriate
• File and organize correspondence and communications for PTV and VRD team members on assigned matters, including directing inquiries to appropriate persons;
• Prepare and maintain calendar (e.g., meetings, conference calls, travel), and book and coordinate travel arrangements for VRD/PTV team members;
• Create and maintain contact lists and other information databases (e.g., meeting attendees, directories of cooperating outside members, etc.); 
• Prepare and proofread correspondence including e-mail, and assist with basic word processing support including Word and Excel;
• Conduct Lexis, Westlaw, Concordance, other legal database research, and fact research, as needed;
• Prepare attorney lobbying reports and other forms for processing; and
• Other responsibilities as assigned.

Qualifications:

• Bachelor’s degree is required;
• Minimum of 1 year of relevant experience;
• Commitment to the racial justice mission of LDF;
• Excellent clerical and administrative skills. 

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

LDF offers a rich platform of benefits including medical (Empire), dental (Cigna), vision (NVA), flexible spending accounts (Flex Facts), transit/commuter plan, life insurance, AD&D, voluntary life & AD&D (UNUM), AFLAC, Employee Assistance Plan, and Health Advocate. As well as the many healthcare benefits, LDF offers a 403b plan with employer match, and a robust vacation, sick, and personal time program to ensure employees have a healthy work-life balance.

Please note that LDF requires all employees to be fully vaccinated against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated and submit proof of vaccination prior to the commencement of employment unless they qualify for a reasonable accommodation for bona fide medical or religious reasons.

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