The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system.

LDF seeks an experienced, dynamic, and innovative person to serve as a Legal Assistant. This Legal Assistant will handle assigned administrative and light-paralegal matters for the Litigation team attorneys working in LDF’s New York office.

This position will be remote until September 2021. Beginning October 2021, any candidate selected should be prepared to report to work in the office location assigned to this position.

Responsibilities:

Serve as administrative point person on all assigned matters, including anticipating needs of the Litigation attorneys, making any/all necessary logistical arrangements, and handling information promptly and efficiently;
• Attend meetings, moots, and conferences and take notes;
• Organize, schedule, and coordinate meetings and conferences, including contacting participants, preparing and circulating materials, reserving the location, and arranging catering, as appropriate;
• Organize materials for speaking engagements, seminars, symposia and conferences, and assist in the preparation of speeches;
• File and organize correspondence and communications for litigation attorneys on assigned matters, including directing inquiries to appropriate persons;
• Prepare and maintain attorney calendar (i.e., court dates, meetings, conference calls, travel);
• Maintain bar membership and bar affiliations dues for each attorney including policy staff;
• Conduct Lexis, Westlaw, Concordance, other legal database research, and fact research, as needed;
• Gather and organize exhibits for court filings, hearings, depositions, client meetings, and conferences;
• Coordinate with staff, court reporters, printers and vendors regarding transcription services, printing, scanning and copying of documents;
• Assist with basic word processing support including Word and Excel;
• Create and maintain contact and group lists and databases (i.e., case contacts, meeting attendees, directories of cooperating attorney and non-attorneys);
• Prepare and send mass mailings and emails;
• Organize and coordinate intern applications and interviews for the attorneys;
• Input attorney time keeping records using the Timekeeping Database;
• Prepare and process expense reports using the Expense Database including tracking activities and expenses by billing code, as appropriate;
• Prepare and process invoices, reimbursement requests and check requisitions;
• Prepare and proofread correspondence as appropriate;
• Arrange travel for LDF attorneys, consultants, clients, and others, including itineraries, confirmations, reservations and contact numbers; and
• Other responsibilities as assigned.

Qualifications:

College Degree with relevant work experience;
• Highly motivated, have a demonstrated commitment to racial justice and civil rights;
• Excellent oral and written communication skills;
• Excellent computer skills including proficiency with Word Excel, PowerPoint and some familiarity with database systems is a plus;
• Strong research, writing and analytical skills;
• Willingness to learn and develop new skills and expertise;
• Excellent organizational skills;
• Accuracy and attention to detail;
• Ability to work independently and as part of a team;
• Ability to work in a fast-paced environment;
• Ability to prioritize workload;
• Ability to complete tasks accurately and in a timely manner;
• Willingness to work overtime, including occasionally on weekends; and
• Willingness to travel.


This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

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The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

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