The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.
LDF’s litigation, policy advocacy, organizing, and public education programs in the substantive areas of criminal justice, economic justice, education and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system.
LDF seeks an experienced Executive Assistant to provide high level administrative, technical, and research support to the Associate Director-Counsel. In addition to serving as the primary Executive Assistant to the Associate Director-Counsel, s/he will provide secondary administrative and technical support to the President and Director-Counsel and her primary Executive Assistant, as needed, as well as conduct research and work on special projects at the President and Director-Counsel’s direction.
- Represent the office of the Associate Director-Counsel and serve as principle contact with LDF staff, LDF co-counsels, law firm contacts, and peer organizations on her behalf;
- Set up conference calls, screen and prioritize incoming calls, and handle mail;
- Greet and interact with visitors for the Associate Director-Counsel;
- Manage and maintain calendar and meeting appointment schedule for the Associate Director-Counsel, including daily itineraries and reminders (as needed), meeting attendee notifications, follow up and confirmations;
- Maintain and update a detailed list of projects, tasks and upcoming engagements of Associate Director-Counsel;
- Organize and coordinate meetings, including preparing necessary documents and materials, including agendas and handouts, making conference room reservations, confirming meeting locations, ordering conference room set up, including proper functionality of all presentation, video and audio equipment, arranging catering, preparing and communicating with participants, as appropriate;
- Maintain communication with staff regarding scheduled recurring meetings;
- Screen and prioritize incoming requests for speaking engagements, comments and participation at events;
- Prepare bio, photo, discussion outline and any administrative documents for public speaking engagements, as well as any other requested preparation;
- Assist with document production (e., scanning, copying, and formatting);
- Prepare responses to incoming correspondence for review and signature;
- Prepare detailed travel itineraries and handle all travel arrangements, including coordination of donor meetings with the Development Staff between speaking engagements, where appropriate;
- Prepare expense and lobbying reports;
- Manage the files of the Associate Director-Counsel according to a uniform filing system;
- Conduct general fact-based research, light legal research, and prepare research memoranda under the supervision and at the direction of the President and Director-Counsel and the Associate Director-Counsel;
- Enter and submit Associate Director-Counsel’s edits to briefs, letters, memo’s and other written communications;
- Participate on special projects and committees as requested;
- Maintain strict privacy and security of all communications and confidential documents;
- Other responsibilities as assigned.
This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.
- Must be highly motivated, exceedingly professional in demeanor, respectful of confidentiality, trustworthy, reliable, and have a commitment to civil rights, as well as an appreciation of LDF’s standing as a historic, legacy organization;
- Possess excellent administrative, organizational and time management skills;
- Possess excellent writing skills, including grammar, punctuation, and syntax;
- Possess excellent computer skills: Microsoft Office (Word, Excel and PowerPoint), and internet research skills;
- Possess superior judgment and the ability to prioritize, execute, and identify needed tasks with little supervision;
- Demonstrate high level of executive and legal support;
- Strong communication and interpersonal skills;
- Excellent attention to details, including proofreading, editing;
- The ability to work in a high-paced environment;
- Flexibility with work schedule to meet the demands of a dynamic legal organization.
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The NAACP Legal Defense Fund is proud to be an Equal Opportunity Employer. We are
committed to providing equal employment opportunities to you without regard to race,
creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status,
age, veteran status, disability or genetic information.